Administrative Assistant - Commercial Division
UNITED STRUCTURAL SYSTEMS UNITED STRUCTURAL SYSTEMS Pleasant View, TN Pleasant View, TN Full-time Full-time $28 - $30 an hour $28 - $30 an hour 4 days ago 4 days ago 4 days ago Commercial Division Administrative Assistant At USS in the Commercial Division, we thrive when our people thrive.
We're currently looking for an executive assistant to be a supportive force who empowers our Commercial Division leadership.
The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention to detail.
This person should have experience working in a fast-paced environment performing administrative duties and providing support to the VP and project managers of the Commercial Division.
Given the dynamic nature of the Commercial landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.
Objectives of this role ? Support the VP and provide additional support to the Commercial Project Managers, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently.
? Maintain and refine internal processes that support high-ranking executives companywide and coordinate internal and external resources to expedite workflows.
? Manage communication with vendors by liaising with internal and external executives on various projects and tasks.
? Plan and orchestrate work to ensure that the Commercial Division priorities are met, organizational goals are achieved, and best practices are upheld.
? Be able to work from office/ home.
Responsibilities ? Manage professional and personal scheduling for VP & Project Managers including agendas, mail, email, phone calls, client/vendor management, and other company logistics.
? Coordinate complex scheduling and calendar management, as well as content and flow of information to the Commercial Division.
? Manage Commercial Team with travel logistics and activities, including accommodations, transportation, and meals when needed.
? Provide administrative and office support such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database.
? Maintain professionalism and strict confidentiality with all materials.
? Organize Commercial team communications and plan events, both internal and off-site.
Required skills and qualifications ? Four or more years of experience in an administrative role reporting directly to upper management.
? Excellent written and verbal communication skills.
? MS / Google proficient 95% MS / 5% Google due to Commercial Clients.
? Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
? Proficiency with office productivity tools and an aptitude for learning new software and systems.
? Flexible team player, willing to adapt to changes and unafraid of challenges.
? Ability to maintain confidentiality of information related to the company and its employees.
Preferred skills and qualifications ? Experience in overseeing budgets and expenses.
? Experience in developing internal processes and filing systems.
Compensation:
? Pay ranges from $28 to $30 per hour depending on experience.
Benefits ? Dental Insurance ? Health Insurance ? Health Savings Account ? Life Insurance ? Paid Time ? Vision Insurance ? 401(k) program with company matching ? Referral Program United Structural Systems, Inc.
is an Equal Opportunity Employer.
We do not and will not discriminate on the basis of race, religion, national origin, sex, age, handicap, marital status, veterans' status or any other category protected by federal or civil rights laws.
Information on your resume and application will not be used for any discrimination purpose.
Job Type:
Full-time Pay:
$28.
00 - $30.
00 per hour
Benefits:
401(k) 401(k) matching Dental insurance Health insurance Life insurance Vision insurance Schedule:
Monday to Friday Ability to commute/relocate:
Pleasant View, TN 37146:
Reliably commute or planning to relocate before starting work (Preferred)
Experience:
Administrative:
1 year (Preferred) Work Location:
Hybrid remote in Pleasant View, TN 37146.
Estimated Salary: $20 to $28 per hour based on qualifications.
We're currently looking for an executive assistant to be a supportive force who empowers our Commercial Division leadership.
The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention to detail.
This person should have experience working in a fast-paced environment performing administrative duties and providing support to the VP and project managers of the Commercial Division.
Given the dynamic nature of the Commercial landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.
Objectives of this role ? Support the VP and provide additional support to the Commercial Project Managers, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently.
? Maintain and refine internal processes that support high-ranking executives companywide and coordinate internal and external resources to expedite workflows.
? Manage communication with vendors by liaising with internal and external executives on various projects and tasks.
? Plan and orchestrate work to ensure that the Commercial Division priorities are met, organizational goals are achieved, and best practices are upheld.
? Be able to work from office/ home.
Responsibilities ? Manage professional and personal scheduling for VP & Project Managers including agendas, mail, email, phone calls, client/vendor management, and other company logistics.
? Coordinate complex scheduling and calendar management, as well as content and flow of information to the Commercial Division.
? Manage Commercial Team with travel logistics and activities, including accommodations, transportation, and meals when needed.
? Provide administrative and office support such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database.
? Maintain professionalism and strict confidentiality with all materials.
? Organize Commercial team communications and plan events, both internal and off-site.
Required skills and qualifications ? Four or more years of experience in an administrative role reporting directly to upper management.
? Excellent written and verbal communication skills.
? MS / Google proficient 95% MS / 5% Google due to Commercial Clients.
? Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
? Proficiency with office productivity tools and an aptitude for learning new software and systems.
? Flexible team player, willing to adapt to changes and unafraid of challenges.
? Ability to maintain confidentiality of information related to the company and its employees.
Preferred skills and qualifications ? Experience in overseeing budgets and expenses.
? Experience in developing internal processes and filing systems.
Compensation:
? Pay ranges from $28 to $30 per hour depending on experience.
Benefits ? Dental Insurance ? Health Insurance ? Health Savings Account ? Life Insurance ? Paid Time ? Vision Insurance ? 401(k) program with company matching ? Referral Program United Structural Systems, Inc.
is an Equal Opportunity Employer.
We do not and will not discriminate on the basis of race, religion, national origin, sex, age, handicap, marital status, veterans' status or any other category protected by federal or civil rights laws.
Information on your resume and application will not be used for any discrimination purpose.
Job Type:
Full-time Pay:
$28.
00 - $30.
00 per hour
Benefits:
401(k) 401(k) matching Dental insurance Health insurance Life insurance Vision insurance Schedule:
Monday to Friday Ability to commute/relocate:
Pleasant View, TN 37146:
Reliably commute or planning to relocate before starting work (Preferred)
Experience:
Administrative:
1 year (Preferred) Work Location:
Hybrid remote in Pleasant View, TN 37146.
Estimated Salary: $20 to $28 per hour based on qualifications.
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